Employee onboarding software
that makes your best hires stay
1 in 3 new hires quit in 90 days — almost always because of a broken onboarding experience. OnboardSwift replaces the inbox chaos, missed signatures, and day-one confusion with a platform that makes every hire feel set up to succeed.
Loved by 500+ HR teams
Active Hires
142 total · 4 this week
28
Invited
47
Documents
51
Tasks
16
Completed
Sophie Chen
Product Designer · Design
3d left
Marcus Obi
Software Engineer · Engineering
8d left
Aisha Patel
Marketing Manager · Marketing
Done
Tom Brennan
Sales Executive · Sales
12d left
4× faster
avg onboarding time
100% compliant
always audit-ready
4×
Faster onboarding
93%
Task completion rate
60%
Less HR admin time
100%
Audit-ready compliance
By the numbers
The industry has an
onboarding problem
Most companies hire great people, then lose them before they reach their potential.
1 in 3
New hires quit in the first 90 days
Poor onboarding is the leading cause — not the role, not the salary.
— BambooHR, 2023
12%
Of employers actually onboard well
The vast majority of new hires experience a disorganised, unmemorable start.
— Gallup, 2023
26h
Of HR admin wasted per new hire
Same repetitive tasks every single time — all done manually, all taking forever.
— Aptitude Research, 2023
61%
Of HR leaders fear compliance failures
Unsigned contracts and expired docs without an audit trail are a legal exposure.
— Ceridian HCM, 2023
63%
Manually re-enter data into multiple systems
Every manual re-entry is another chance to corrupt your HRIS records.
— Sierra-Cedar, 2023
OnboardSwift eliminates all five — in one platform.
Start fixing it freeThe platform your
HR team will love
Every screen designed for speed and clarity. No training required.
Full visibility from offer to day one
See every hire's progress across your pipeline at a glance. Drag between stages, filter by department, and get instant alerts when action is needed.
Sophie Chen
Tom Brennan
Marcus Obi
Kenji Yamada
Fatima Al-Rashid
Aisha Patel
David Kim
The old way vs
the OnboardSwift way
Stop burning hours on admin. Start making great first impressions.
The old way
Emails back and forth chasing documents
Spreadsheets to track task completion
Paper forms and manual data entry
No visibility until something goes wrong
Audit panic when docs expire unnoticed
New hires lost on day one
With OnboardSwift
Hires upload directly to their secure portal
Automated task templates with live tracking
Digital collection, verification & storage
Real-time dashboard for every hire
Automatic expiry alerts — months in advance
A premium guided experience from day one
Everything you need
to onboard at scale
Purpose-built for HR teams that are serious about compliance, efficiency, and employee experience.
Hire Pipeline
Visual kanban pipeline from offer to fully onboarded. Filter by department, stage, or urgency.
Smart Task Templates
Pre-built or custom checklists by role. Hires self-complete in their portal — no chasing.
Document Collection
Collect, verify, and store documents with expiry tracking and compliance alerts built in.
AI HR Copilot
Ask compliance questions, draft letters and templates, get instant guidance on any HR situation.
Microsoft 365
Schedule Teams meetings, bulk invite by department, auto-sync hires to Microsoft People.
Analytics & Reports
Real-time dashboards: time-to-onboard, completion rates, department breakdowns, exportable.
Training Hub
Assign courses, track completions, scores, and certifications. LMS built right in.
Compliance Matrix
Define required docs per department. Alerts fire automatically before expiry — months in advance.
Integrations Hub
Slack, Google, Microsoft 365, Zoho, Stripe — one-click OAuth for all.
From offer letter to
day one — automated
Replace scattered emails, spreadsheets, and manual follow-ups with one streamlined workflow.
Invite the hire
Send a branded invite link in one click. The hire lands on a premium personalised portal — no app download needed.
Welcome to OnboardSwift
Sent to: sophie.chen@email.com
Collect documents
Hires upload documents directly. You review, approve, or request resubmission — all tracked in one place with compliance alerts.
Required Documents — Sophie Chen
Complete tasks
Department-specific task checklists guide hires through every step. Progress tracked in real time with automated nudges.
Your Onboarding Tasks
3/5 doneStay compliant
Expiry alerts, compliance matrices, and audit logs ensure you're always inspection-ready — automatically, year-round.
Compliance Dashboard
⚠ 4 documents expiring in 30 days — auto-alerts sent
Connects with the tools your team already uses
One-click OAuth connection · No developer needed · More integrations added monthly
Trusted by HR teams
that demand more
"OnboardSwift cut our onboarding from 3 weeks to 4 days. Every document, task, and meeting is tracked in one place."
Amara Osei
Head of People, TechFlow Africa
"The compliance matrix alone saved us from two audit failures. Full visibility on every hire's document status."
James Whitfield
HR Director, Meridian Financial
"New hires say the portal feels premium. Our HR team now spends time on strategy, not chasing paperwork."
Priya Nair
VP People Ops, ScaleUp Labs
Built for security-first
organisations
The same security standards your enterprise software already uses.
AES-256 Encryption
Data encrypted at rest and in transit with TLS 1.3, provided by our SOC 2 certified infrastructure (Supabase).
GDPR Compliant
Full data portability, right to erasure, and DPA on request.
EU Data Residency
All data stored in EU data centres. No cross-border transfers.
Audit Logging
Every action logged with timestamp, user, and IP address.
Role-based Access
Granular permissions for admins, hiring managers, and hires.
SOC 2 Certified Infrastructure
Hosted on Supabase and Vercel — both independently SOC 2 Type II certified.
Transparent pricing.
No surprises.
Start free. Upgrade when you're ready. Cancel anytime.
Starter
For small businesses onboarding 1–2 hires a month.
$564/year + VAT · save $144
3 seats · 15 active hires
- Hire pipeline & tracking
- Task templates & portal
- Document collection
- Slack integration
- Basic analytics
- Email support
Growth
For growing teams with regular hiring and advanced tools.
$1,236/year + VAT · save $312
10 seats · 75 active hires
- Everything in Starter
- Integrations (Slack, Microsoft 365, Google, Zoho)
- AI HR Copilot
- Training hub
- Compliance matrix
- Webhooks
- 24h priority support
Professional
For mid-market companies needing full control.
$2,388/year + VAT · save $600
Unlimited seats & hires
- Everything in Growth
- White-label branding
- Offboarding module
- Zoho integration
- Custom SMTP
- Phone & chat support
Enterprise
For large organisations with complex needs.
Unlimited + custom contracts
- Everything in Professional
- Unlimited seats & active hires
- Volume-based custom pricing
- Priority support & dedicated contact
- Custom DPA available on request
- Bespoke onboarding for your team
All plans include a 14-day free trial · Cancel anytime
Not sure which plan fits? Book a 30-min demo →
Frequently asked questions
Everything you need to know before you start.
Ready to transform
your onboarding?
Join forward-thinking HR teams using OnboardSwift to onboard faster, stay compliant, and create exceptional first impressions.