Nigeria's workforce is growing faster than most HR systems can keep up with. Lagos startups, Abuja enterprises, and FMCG companies across the country are hiring at pace — but many are still onboarding new employees through WhatsApp messages, email PDF attachments, and manual Excel trackers.
OnboardSwift changes that. It is the onboarding platform built for how Nigerian businesses actually operate: mobile-first, compliance-ready for Nigerian employment law, and fast enough to set up before your next hire starts.
54%
of Nigerian HR teams cite manual, time-consuming onboarding tasks as their biggest challenge
Source: SHRM/Kronos HR Survey (2022) — Africa-adjusted
The Nigerian employment landscape has specific requirements that generic HR software does not address. The Nigerian Labour Act governs employment terms, notice periods, and employee rights. The Pension Reform Act (PENCOM) mandates pension contribution enrolment for every new employee. NHIS registration is a statutory requirement. FIRS tax filing requires accurate employee data from day one.
When onboarding is managed through email, these compliance requirements are missed, delayed, or documented inadequately. A PENCOM audit or a labour tribunal case is far more expensive than the software that prevents the problem.
The Nigerian Labour Act (Cap L1 LFN 2004) and its amendments establish minimum standards for employment terms. Every new hire should receive a written statement of employment conditions including: job title and description, salary and payment schedule, working hours, leave entitlements, notice period, and disciplinary procedures.
OnboardSwift includes employment contract templates aligned to Nigerian Labour Act requirements, pre-built to capture all statutory required terms. HR teams can customise these for their specific organisation and send them digitally for e-signature — with a legally valid audit trail.
Under the Pension Reform Act 2014, all employers with 3 or more employees must enrol new staff in a contributory pension scheme within the first month of employment. The employer contributes a minimum of 10% of the employee's monthly emolument; the employee contributes a minimum of 8%.
OnboardSwift includes a PENCOM enrolment document collection step in the standard Nigerian onboarding template — capturing the hire's Pension Fund Administrator (PFA) choice, Retirement Savings Account (RSA) pin, and completing the employer's registration obligation.
The National Health Insurance Authority Act 2022 strengthened NHIS requirements for employer health insurance contributions. New employees must be registered and enrolment documentation submitted. OnboardSwift's Nigeria onboarding template includes NHIS registration as a compliance step with document verification.
Nigeria's Data Protection Regulation (NDPR) and the Nigeria Data Protection Act 2023 impose significant obligations on organisations collecting personal data. During onboarding, this means: a lawful basis for data collection, a privacy notice delivered to the hire, secure storage of sensitive documents, and documented data retention policies.
OnboardSwift handles NDPR compliance as a core feature — privacy notices are delivered at the point of data collection, documents are encrypted and access-controlled, and the audit trail provides the evidence needed for NDPR compliance assessments.
More than 70% of internet access in Nigeria is via mobile devices. New hires routinely complete their onboarding journey entirely on a smartphone — often on a 3G or 4G connection with variable reliability. OnboardSwift's hire portal is built mobile-first: responsive design, progressive form completion, document upload optimised for mobile cameras, and e-signature that works on a touchscreen.
The platform is also optimised for lower-bandwidth environments. Heavy files are compressed on upload, and the portal loads efficiently on slower connections — ensuring that hires in areas with limited connectivity are not excluded from the onboarding process.
While OnboardSwift's primary channel is the hire portal (accessible via email link), the platform supports SMS notifications for onboarding reminders — important for hires who may be more reachable via phone than email. Integration with WhatsApp Business API is available for enterprises that use WhatsApp as a primary employee communication channel.
OnboardSwift is priced in Naira for Nigerian businesses — transparent, published pricing with no foreign exchange exposure. Starter plans begin at ₦49,000/month for small teams. Growth plans at ₦129,000/month. Professional plans for unlimited hiring. No hidden implementation fees, no long-term contracts required.
Setting up OnboardSwift for a Nigerian business takes under 30 minutes. Select Nigeria as your operating country and the Nigerian compliance template is pre-loaded — PENCOM, NHIS, Labour Act contract, and NDPR privacy notice are all included. Add your branding, configure your job roles, and send your first hire their portal.
Nigerian compliance templates. NGN pricing. Mobile-first design. Free 14-day trial — no credit card needed.
Start free trialYes. OnboardSwift is fully available for Nigerian businesses with NGN pricing, Nigerian Labour Act-aligned contract templates, and PENCOM/NHIS compliance workflows built in.
Yes. OnboardSwift's Nigerian onboarding template includes a PENCOM enrolment document collection step, capturing PFA choice, RSA pin, and required employer registration documents.
Yes. OnboardSwift handles NDPR compliance as a core feature — privacy notices at data collection, encrypted document storage, access controls, and audit trails for compliance assessments.
Yes. The hire portal is mobile-first and optimised for smartphone use and lower-bandwidth connections common in Nigeria. Document upload, e-signature, and form completion all work on mobile devices.
OnboardSwift offers NGN pricing starting at ₦49,000/month for small teams. Pricing is transparent and published — no requirement to contact sales for a quote.
OnboardSwift specialises in the onboarding phase — pre-boarding to day one. For payroll processing and PAYE calculations, SeamlessHR or a dedicated payroll tool is still recommended. Many Nigerian businesses use OnboardSwift for onboarding and a separate system for payroll.
Yes. Contract templates include all employment terms required under the Nigerian Labour Act. The audit trail provides documented evidence of compliance if employment terms are ever disputed.
OnboardSwift supports SMS notifications for onboarding reminders. WhatsApp Business API integration is available for enterprise customers using WhatsApp as a primary employee communication channel.
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